If you are the presenting author of a poster, you are required to be at your poster during the session specified in your acceptance letter and in the Program, with reasonable breaks. The poster session chairs will check this.
You are free during the other poster sessions, so you can view other posters and meet with their presenters. Each of the poster sessions will have a full mix of topics so that you have free time to see a great majority of the the other posters in your field.
We request that you arrive 10-15 minutes prior to the start of your poster session and introduce yourself to the Session Chair(s). They will be directing attendees to posters in your session and can answer any questions that you might have.
Suitable materials for hanging posters (push pins, etc.) will be provided.
Setup and Takedown Times
If at all possible, posters should be put up during the long lunch break on Monday and left up through the end of the final poster session (3:30 pm Thursday) so that other attendees may read them at their convenience. Posters must be taken down by 5 p.m. on Thursday if you want to keep them.
- Poster Dimensions
- Your poster space will be approximately 4 x 4 feet (1.2 x 1.2 m). Most plotters with 36- or 48-inch-wide rolls of paper will produce a nice poster fitting in this area. The board will be suitable for pushpins or thumbtacks. Pushpins, and other small office supplies, will be provided.
Simply printing out a Proceedings manuscript does not work very well. A poster is rhetorically and visually different — more akin to a slide presentation than to a journal article. The lettering should be readable from several feet away.
- Bring or Print Locally?
- We recommend that you print your poster before travel and bring it in a tube. Poster sessions begin the first evening of the Symposium; having your poster already printed makes for a more pleasant and relaxed Monday with no risk of missing our plenary speakers. Just in case, though, we will have a list of local businesses (none of which are really close) that can print posters. SORMA itself is unable to print posters.
- A Poster is a Presentation, Not Just an Object
- One of the authors, or a colleague who is registered for the conference and who can speak knowledgeably about the material, must be physically near the poster throughout the session (with reasonable breaks, of course, and opportunities for the presenter to walk around and look at other posters). Posters that are put up by a colleague and simply abandoned, with no one nearby to answer questions, are much less valuable to other attendees. Such “dump and run” posters are strongly discouraged and will be ineligible for Proceedings papers.
SORMA will make uploaded posters available to attendees on an ongoing basis.
For posters, unlike orals, upload is not required. To opt out, merely avoid uploading your poster.